Job Description

Job Description

Job Description

Position Title: Advancement and Database Manager

Department: Advancement

Exempt/Non-Exempt: Exempt

Full-Time: 12 months

Benefits Eligible: yes

School Website:

Criminal Background Check: All positions require a criminal background check.

Position Summary:

Working under the direction of the Director of Advancement, the Advancement and Database Manager is a member of the Advancement team and is responsible for the application and administration of the Raiser’s Edge system, which supports the fundraising activities of the Salpointe Advancement Department. This team member also works on special alumni and parent relations projects including event technology support and event management support. The responsibilities of this position include database administration, report production, the maintenance and management of confidential donor records, gift processing, donor communication, verification of information for accuracy, management of event technology, and support with community events.

Position Responsibilities:

• Manage primary data entry and updates in Raiser’s Edge for constituent contact information, attributes, relationships, constituent code, appeal codes, type of gift, etc. Clear old data, integrate new data and update the database regularly.

• Provide effective management of confidential donor records, establish data entry style standards and monitor data accuracy and integrity. Create queries and exports for mailing lists, email campaigns, fundraising appeals, event invitations, membership renewals and other fundraising/marketing initiatives.

• Enter and manage gift processing, including donor communication.

• Generate data extractions for Advancement projects such as the donor lists and recognition walls/boards, and special events. Generate reports to assist in database donor segmentation, fundraising strategies and campaign response rates.

• Append and update Wealth Engine/Target Analytics data for constituent records.

• Update constituent interest records from reunions and yearbooks and other sources.

• Conduct research/outreach to garner updated constituent records.

• Maintain prospect lists/portfolios and work with the Advancement team and the President to establish prospect tracking systems and donor pipeline management reports.

• Conduct prospect research as needed.

• Serve as liaison to Blackbaud and IT to troubleshoot database integration issues and simplify work-flow and project management.

• Provide guidance and answer questions for staff and volunteers regarding Raiser’s Edge software.

• Assist with recording Advancement and Foundation event attendance and interests in the database (12+ events).

• Part of the Advancement Event Team that executes 12-15 events annually.

Required Qualifications:

• A minimum of three years experience in advancement and database administration

• Superior database management and computer skills with expertise in Excel, the Google Suite and Blackbaud/Raiser’s Edge or a similar donor software

• Excellent troubleshooting, analytical, interpersonal, professional, verbal, and written (including editing) skills; high degree of accuracy

• Ability to maintain confidentiality when dealing with high level, sensitive information

• Strong self-motivation and self-initiative with ability to take direction as well as work independently on multiple projects

• Must demonstrate a friendly and “customer service” attitude with internal and external contacts

• Availability to work weekends and evening hours on occasion in support of Advancement events

• Bachelor’s degree preferred

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